ARTICLE III: Purpose
The purpose of the Society shall be
stimulate among its members an enduring interest in the Department, the College
of Engineering and the University of Michigan.
2. To foster fellowship and
strengthen ties among alumni, students, faculty and friends of the Department.
To educate its members to the goals and progress of the
Department, thus enabling the members to assist in advancing the Department
To provide advice, encouragement and assistance through
mentoring and other methods of communication with the students of the
To encourage a continual flow of outstanding applicants to the
Department, contribute toward their financial needs while enrolled, and assist
in the placement of graduates.
To help University faculty and staff to meet Department,
College of Engineering and University of Michigan needs for financial support
from public and private sources.
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ARTICLE IV: Membership
The classes of membership in the
Society shall be as follows:
Members. Regular members of the Society shall consist of all persons who
are graduates of the Department, or have been designated as honorary alumni by
the Society Board of Directors or have been granted an honorary degree by the
regents of the University.
members. Student members of the Society shall consist of all persons
who are currently enrolled in one
of the degree programs of the Department for one semester or more and have shown
an active interest in the Society. Student Members will not be entitled to
3. Associate Members. Associate members of the Society shall consist of all
persons approved by the Society Board of Directors who have shown an active or vital interest in the University of
Michigan and the Society. Associate
Members will not be entitled to vote.
4. Department Members.
Department members of the Society shall consist of all present and past
Department faculty and staff who have professed an active interest in the
Department Members will not be entitled to vote.
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ARTICLE V: Society Administration
The Society Executive Committee,
hereafter referred to as Executive
Committee, shall be the governing body of the Society and shall direct the
management of all Society affairs. The
administration of the Executive Committee shall be as follows:
1. The Executive Committee shall consist of the President,
Vice-President, Treasurer, Secretary, Members of the Board of Directors including the Chairperson of the Board,
Department Chair, Faculty Liaison, Publicity Chair and Student Representative.
2. The Quorum of the Executive Committee shall be constituted
when at least 51% of the members of the Executive Committee meet, including at
least 2 Officers (or their designees), the Department Chair and at least two
elected Members of the Board of Directors.
3. The Officers of the Society shall be a President,
Vice-President. Secretary, and Treasurer.
4. The President and Vice-President shall be elected from the
Regular Members of the Society, with a two year term of office, beginning July
1st following the election.
The election shall be administered and carried out as specified by
Article VI below.
5. The Treasurer and Secretary may be Regular or Associate
Members of the society, or members of the faculty or staff of the EECS
Department. These positions may be filled by election, or appointed by the
EECS Chair on the approval of the President and Vice-President.
6. The Board of Directors shall consist of a minimum of 12
members elected from the Regular and Associate Members of the Society. The term of office of the Directors, will be
for 3 years, staggered so that new directors are elected each year. There are
no term limits imposed on serving in a given position. (Initial terms of office
will be adjusted to accommodate the staggered elections.) The election shall be administered and
carried out as specified by Article VI below. Within two weeks after announcement of each election one member of the Board shall by mutual consent of the Directors be designated Chairperson of the Board.
7. The Department Chair shall serve ex-officio.
8. The Faculty Liaison shall be chosen by the Department Chair.
9. The Publicity Chair shall be selected from the members of
the Society by the President, in consultation with the Executive Committee.
Student Representative will be elected/nominated by the Student Members in a
manner consistent with the interests of the Society.
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ARTICLE VI: Nominating Committee and Elections
All elections shall be conducted
according to the following guidelines:
1. The President shall appoint a nominating committee to
present a slate of officers and directors.
2. The Secretary will send the preliminary slate to all voting
Society members via electronic mail no later than April 1 of each year.
3. Additional nominations for any office may be made by
petition signed by at least 20 Regular and Associate Members. Petitions must be received by the Secretary
at least 7 days before publication of the final ballot.
4. The final ballot, including space for additional write-in
names, shall be announced by email, posting on the alumni web page, and/or
regular mail as determined by the Executive Committee. All voting shall be by regular mail or
electronic ballot and must be received by the Secretary for counting within 3
weeks of being distributed. A summary of the results shall be forwarded to the
Board of Directors for certification. and the names announced by the Secretary
in a timely manner .
5. The candidates receiving the largest number of votes shall
be declared elected.
6. A vacancy in the office of President shall be filled by the
7. As soon as the elections are certified the President shall designate one member of the Board of Directors each year to convene and/or poll the Directors in order to determine the Chairperson of the Board.
8. Any other vacancy on the Executive Committee occurring
during the year shall be filled by appointment of the President or Department
Chair with the concurrence of the current members of the Executive Committee.
9. All candidates for office must be Regular or Associate
ARTICLE VII. Duties
The duties of the members of the
Executive Committee are as follows:
The president shall be responsible for scheduling and running the board
meetings and all activities of the Society.
The President shall provide a yearly article for the Department
Newsletter. The President shall also
appoint an audit committee consisting of three members of the Society to
perform an audit of the bank account.
The audit committee shall make an annual report to the Board of
Vice-President shall oversee the organization of the Society’s activities,
assist the President as needed and conduct the Executive Committee meetings in
the President’s absence.
Secretary shall be responsible for maintaining the membership roster;
maintaining the official files, including all official correspondence
(electronic and regular) and minutes of the meetings of the Society; conducting
the election as defined in Article VI above, and coordinating Society input to
the EECS Newsletter and Society web page.
Treasurer shall be accountable for financial activities of the Society and the
administration of the Society assets.
The Treasurer is authorized to draw upon these assets to finance the
routine activities of the Society. The
Treasurer shall report all transactions to the Board of Directors at each of
their meetings and at other times when they so request.
Directors. The Directors shall be responsible for overseeing the activities and welfare of the
Society in order to insure that the Society is operated in a manner that serves the best interests of the alumni,
students, faculty and the Department.
They are responsible for attending the Executive Committee meetings,
canvassing and announcing the results of the elections and are expected to
actively participate in the business, activities, and support of the Society.
5a. Chairperson. The Chairperson of the Board shall be responsible for coordinating the activities of the Board of Directors including calling of special meetings, certification of elections and any other activities required of the Board.
Faculty Liaison. The
Faculty Liaison shall communicate the interests and concerns of the Department
faculty to the Society and the Society’s concerns to the faculty.
Publicity Chair. The
Publicity Chair will communicate Society activities to the Society, the EECS
alumni, students and faculty, and gather information and articles for use on
the Society and Department web pages and newsletters.
The Student Representative shall communicate the interests and concerns
of the Department students to the Society and the Society’s concerns to the faculty.
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ARTICLE VIII: Finances
An account in the name of the Society
shall be established. Its purpose will
be to permit the conduct of routine business of the Society.
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ARTICLE IX: Meetings
The meetings of the Society shall be
held upon call of the President and/or the Board of Directors. There shall be at least one meeting per
year. The date and place of the meetings will be announced by one of the following
methods: electronic mail, regular mailing, on the Internet or in the EECS Newsletter.
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ARTICLE X: Revisions
Proposed revisions to these Bylaws shall be endorsed by
twenty members of the Society or the Board of Directors and submitted to the
Secretary who, in turn, will announce them to the membership by electronic or
regular mail, on the Internet and in the EECS Newsletter. Approval of a revision shall require
two-thirds favorable vote of those voting.
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