Society Bylaws

The University of Michigan
Electrical Engineering and Computer Science Alumni Society
As approved October 17, 2003

 

 


Bylaws

  1. Name
  2. Mission
  3. Purpose
  4. Membership
  5. Society Administration
  6. Nominating Committee and Elections
  7. Duties
  8. Finances
  9. Meetings
  10. Revisions

EECS Alumni Society

 

ARTICLE I:  Name

The name of this association shall be The University of Michigan Electrical Engineering and Computer Science Alumni Society, hereafter referred to as the Society. Alumni are those who have graduated from the current EECS Department, or who have graduateed from all related programs that may no longer exist, but are allied with the EECS Department.

ARTICLE II:  Mission

The mission of the Society is to enhance the relationship between the Department of Electrical Engineering and Computer Science (EECS) of the University of Michigan, hereafter referred to as the Department, and the alumni of the Department, thereby encouraging the excellence of the Department and its graduates.


ARTICLE III:  Purpose

The purpose of the Society shall be to:

1.    To stimulate among its members an enduring interest in the Department, the College of Engineering and the University of Michigan.

2.    To foster fellowship and strengthen ties among alumni, students, faculty and friends of the Department.


3.    To educate its members to the goals and progress of the Department, thus enabling the members to assist in advancing the Department programs.

4.    To provide advice, encouragement and assistance through mentoring and other methods of communication with the students of the Department.

5.    To encourage a continual flow of outstanding applicants to the Department, contribute toward their financial needs while enrolled, and assist in the placement of graduates.

6.    To help University faculty and staff to meet Department, College of Engineering and Uni­versity of Michigan needs for financial support from public and private sources.

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ARTICLE IV:  Membership

The classes of membership in the Society shall be as follows:

1.    Regular Members.  Regular members of the Society shall consist of all persons who are graduates of the Department, or have been designated as honorary alumni by the Society Board of Directors or have been granted an honorary degree by the regents of the University.

2.    Student members.  Student members of the Society shall consist of all persons who are currently enrolled in one of the degree programs of the Department for one semester or more and have shown an active interest in the Society.  Student Members will not be entitled to vote.

3.    Associate Members.  Associate members of the Society shall consist of all persons approved by the Society Board of Directors who have shown an active or vital interest in the University of Michigan and the Society.  Associate Members will not be entitled to vote.

4.    Department Members.  Department members of the Society shall consist of all present and past Department  faculty and staff who have professed an active interest in the Society. Department Mem­bers will not be entitled to vote.

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ARTICLE V:  Society Administration

The Society Executive Committee, hereafter referred to as Executive Committee, shall be the governing body of the Society and shall direct the management of all Society affairs.  The administration of the Executive Committee shall be as follows:

1.    The Executive Committee shall consist of the President, Vice-President, Treasurer, Secre­tary, Members of the Board of Directors including the Chairperson of the Board, Department Chair, Faculty Liaison, Publicity Chair and Student Representative.

2.    The Quorum of the Executive Committee shall be constituted when at least 51% of the members of the Executive Committee meet, including at least 2 Officers (or their desig­nees), the Department Chair and at least two elected Members of the Board of Directors.

3.    The Officers of the Society shall be a President, Vice-President. Secretary, and Treasurer.

4.    The President and Vice-President shall be elected from the Regular Members of the Soci­ety, with a two year term of office, beginning July 1st following the election.  The election shall be administered and carried out as specified by Article VI below.

5.    The Treasurer and Secretary may be Regular or Associate Members of the society, or mem­bers of the faculty or staff of the EECS Department. These positions may be filled by elec­tion, or appointed by the EECS Chair on the approval of the President and Vice-President.

6.    The Board of Directors shall consist of a minimum of 12 members elected from the Regular and Associate Members of the Society.  The term of office of the Directors, will be for 3 years, staggered so that new directors are elected each year. There are no term limits imposed on serving in a given position. (Initial terms of office will be adjusted to accom­modate the staggered elections.)  The election shall be administered and carried out as specified by Article VI below. Within two weeks after announcement of each election one member of the Board shall by mutual consent of the Directors be designated Chairperson of the Board.

7.    The Department Chair shall serve ex-officio.

8.    The Faculty Liaison shall be chosen by the Department Chair.

9.    The Publicity Chair shall be selected from the members of the Society by the President, in consultation with the Executive Committee.

10.    The Student Representative will be elected/nominated by the Student Members in a man­ner consistent with the interests of the Society.

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ARTICLE VI:  Nominating Committee and Elections

All elections shall be conducted according to the following guidelines:

1.    The President shall appoint a nominating committee to present a slate of officers and direc­tors.

2.    The Secretary will send the preliminary slate to all voting Society members via electronic mail no later than April 1 of each year.

3.    Additional nominations for any office may be made by petition signed by at least 20 Regular and Associate Members.  Petitions must be received by the Secretary at least 7 days before publication of the final ballot.

4.    The final ballot, including space for additional write-in names, shall be announced by email, posting on the alumni web page, and/or regular mail as determined by the Executive Committee.  All voting shall be by regular mail or electronic ballot and must be received by the Secretary for counting within 3 weeks of being distributed. A summary of the results shall be forwarded to the Board of Directors for certification. and the names announced by the Secretary in a timely manner .

5.    The candidates receiving the largest number of votes shall be declared elected.

6.    A vacancy in the office of President shall be filled by the Vice-President.

7.    As soon as the elections are certified the President shall designate one member of the Board of Directors each year to convene and/or poll the Directors in order to determine the Chairperson of the Board.

8.    Any other vacancy on the Executive Committee occurring during the year shall be filled by appointment of the President or Department Chair with the concurrence of the current members of the Executive Committee.

9.    All candidates for office must be Regular or Associate Members.

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ARTICLE VII.  Duties

The duties of the members of the Executive Committee are as follows:

1.    President.  The president shall be responsible for scheduling and running the board meet­ings and all activities of the Society.  The President shall provide a yearly article for the Department Newsletter.  The President shall also appoint an audit committee consisting of three members of the Society to perform an audit of the bank account.  The audit commit­tee shall make an annual report to the Board of Directors.

2.    Vice-President.  The Vice-President shall oversee the organization of the Society’s activi­ties, assist the President as needed and conduct the Executive Committee meetings in the President’s absence.

3.    Secretary.  The Secretary shall be responsible for maintaining the membership roster; maintaining the official files, including all official correspondence (electronic and regular) and minutes of the meetings of the Society; conducting the election as defined in Article VI above, and coordinating Society input to the EECS Newsletter and Society web page.

4.    Treasurer.  The Treasurer shall be accountable for financial activities of the Society and the administration of the Society assets.  The Treasurer is authorized to draw upon these assets to finance the routine activities of the Society.  The Treasurer shall report all trans­actions to the Board of Directors at each of their meetings and at other times when they so request.

5.    Directors.  The Directors shall be responsible for overseeing the activities and welfare of the Society in order to insure that the Society is operated in a manner that serves the best interests of the alumni, students, faculty and the Department.  They are responsible for attending the Executive Committee meetings, canvassing and announcing the results of the elections and are expected to actively participate in the business, activities, and support of the Society.

5a.    Chairperson. The Chairperson of the Board shall be responsible for coordinating the activities of the Board of Directors including calling of special meetings, certification of elections and any other activities required of the Board.

6.    Faculty Liaison.  The Faculty Liaison shall communicate the interests and concerns of the Department faculty to the Society and the Society’s concerns to the faculty.

7.    Publicity Chair.  The Publicity Chair will communicate Society activities to the Society, the EECS alumni, students and faculty, and gather information and articles for use on the Society and Department web pages and newsletters.

8.    Student Representative.  The Student Representative shall communicate the interests and concerns of the Department students to the Society and the Society’s concerns to the fac­ulty.

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ARTICLE VIII: Finances

An account in the name of the Society shall be established.  Its purpose will be to permit the conduct of routine business of the Society. 

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ARTICLE  IX:  Meetings

The meetings of the Society shall be held upon call of the President and/or the Board of Directors.  There shall be at least one meeting per year.  The date and place of the meetings will be announced by one of the following methods: electronic mail, regular mailing, on the Internet or in the EECS Newsletter.

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ARTICLE X: Revisions

Proposed revisions to these Bylaws shall be endorsed by twenty members of the Society or the Board of Directors and submitted to the Secretary who, in turn, will announce them to the membership by electronic or regular mail, on the Internet and in the EECS Newsletter.  Approval of a revision shall require two-thirds favorable vote of those voting.

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